AI Appointment Setter
Your AI Appointment Setter qualifies leads, handles common objections, and books appointments directly into your calendar — so your pipeline keeps moving even when you're heads-down on a job.
Serving businesses across Oklahoma City, Tulsa, Edmond, Norman, and all of Oklahoma.
What we cover
Your AI asks the right questions before booking — location, type of job, timeline, budget range. You get appointments with real prospects, not people just shopping prices.
'Do you do free estimates?' 'Are you licensed?' 'How fast can you come?' Your AI handles these consistently and confidently, based on your actual answers — not a generic script that sounds off-brand.
Appointments go directly into your calendar or job management software. Customer gets an automatic confirmation and reminder. No back-and-forth, no voicemail chains.
Leads that come in at 11pm Sunday can book for Monday morning before you're awake. Your schedule fills while you sleep. No leads sitting uncontacted until you get back to them.
Automated reminders at 24 hours and 2 hours before the appointment cut no-shows significantly. Customers who confirm are far more likely to be home and ready when you arrive.
Customer needs to change their appointment? They text back and your AI handles the reschedule automatically. No hold time, no voicemail, no manual calendar shuffle on your end.
How it works
We look at where leads fall through the cracks — missed calls, slow follow-up, no reviews. Takes 30 minutes. You'll know exactly what's costing you jobs.
We set up your AI receptionist, speed-to-lead triggers, automated follow-up, and review engine. Everything custom-trained to your business. Typically live in 7 days.
We test every scenario, walk you through everything, then flip the switch. From that point, every call gets answered, every lead gets contacted, every customer gets asked for a review.
You get monthly reports on calls answered, leads captured, and reviews generated. We optimize as your business grows. You focus on the work — we handle the rest.
Pricing
AI Appointment Setter typically runs $247–$447/month depending on volume and integration complexity. Most businesses bundle it with AI Receptionist for a complete front-end automation stack.
For most service businesses, one additional booked job per week more than covers the system cost. We'll model the math for your specific business on the free audit.
Book a free auditFAQ
For the common objections your business hears every day, yes. We train it on the ones you actually get: pricing questions, licensing questions, how-fast-can-you-come questions. For unusual situations, it escalates to you rather than guessing. You set the guardrails.
We build the routing logic to match. If one tech covers north OKC and another covers south OKC, the AI knows that and books accordingly. Multiple service types, multiple availability windows — we configure it all before going live.
Yes, either way. You can run approval-required (you get a notification and confirm before the customer is notified) or auto-confirm (customer immediately gets a slot). Most businesses start with approval-required until they trust the qualification logic, then switch to auto-confirm.
Google Calendar, Outlook, Jobber, Housecall Pro, ServiceTitan, Acuity, Calendly, Go High Level, and most major CRMs. If you use something not on this list, bring it up on the audit call and we'll confirm compatibility.
Book a free audit. We'll show you how many appointments your business is currently losing to slow response and phone tag.
More services
Your phones answered 24/7 by a human-sounding AI that handles questions, routes calls, and captures leads — even at 2am, on weekends, and when your whole crew is on a job.
The moment a lead opts in, our system calls them within 60 seconds — while they're still thinking about you. Beat every competitor who waits hours to call back.
Nights, weekends, holidays — your after-hours AI handles it all. Books appointments, answers service questions, captures emergency details, and routes urgent calls to the right person.
